Young Diplomats Online Tour Convenor and Deputy Convenor

Location: National
Closes: 25 January

Young Diplomats Online Tour Convenor and Deputy Convenor.

The Young Diplomats Tour (YDT) examines the history that has shaped contemporary Europe, asking how the history of diplomacy has influenced the international order of the 21st century. The tour will be divided into 3 sections, each focusing on democracy, diplomacy or the mix of the two. Each section will run over a weekend in May. 

The theme for the Young Diplomats Tour is ‘The Evolution of Diplomacy’. The trip traces the birth of the state in the 17th Century, through to the modern-day. The tour traces the legacy of the state, and its impact on diplomacy and international relations, as well as examining the interaction between democracy, communism and the state. This educational focus also provides a useful focus to look at the modern international system, in particular the United Nations, the European Union and the International Criminal system.

Learn more about YDT here.


About the Role

What will the Convenor and Deputy Convenor do?

The Convenor has primary responsibility for organising all aspects of the event. This includes agenda, schedule, activities, speakers, platform organisation, liaising with delegates and anything else required. The Convenor will have 3 Deputy Convenors to assist with organising the online event. Aside from this tight-knit team, the Convenor will also have the assistance of the Chief International Operations Officer and the rest of the National Executive. The Convenor will be overseen by the Chief International Operations Officer and is expected to work closely with them. They will update the Board of Directors on their progress, through the submission of budgets, a Risk Management Plan, and through reports of the National President. Once appointed, the Convenor will sign a Convenor Agreement detailing their duties, expectations and key performance indicators, following consultation with the Chief International Operations Officer and/or the Board of Directors. 


*The Deputy Convenor is expected to carry out these tasks on a smaller scale as delegated by the Chief International Operations Officer and the Convenor. 

What is the time commitment of the role? 

The Convenor can expect to spend an average of five hours per week organising the event in the lead-up, and this workload will increase in the two months immediately prior to the event. The role concludes 4 weeks after the event, or until such time as the Convenor has completed the financial wrap-up and final report for the event. 


Please note: This is a role undertaken on a voluntary basis and positions will not be financially compensated for any hours spent volunteering for the organization.


The YDT 2021 Convenor will be responsible for coordinating their team of deputy convenors. Together, the team must plan and run the whole tour, including:

  • Finalising the itinerary;
  • Developing the educational plan for the tour with the ed committee;
  • Managing the agenda items and speaker coordination;
  • Managing tour finances;
  • Recruiting Delegates; and
  • Mentoring and acting as welfare officers for the participants during the tour.

The YDT 2021 Deputy Convenor will be part of a team of 4 people, including the tour convenor and 3 deputies. General responsibilities will include: 

  • Finalising the itinerary in the lead up to the tour;
  • Developing the educational plan and theme of the tour with the ed committee;
  • Organising bookings, including accommodation and activities;
  • Managing tour finances (both in the lead up to and during the tour);
  • Mentoring and acting as welfare officers for the participants during the tour; and
  • Managing logistics during the tour.

Additionally, as a Convenor or Deputy Convenor, you are expected to demonstrate the following core competencies: 

  • Strong facilitation skills and the ability to work well in a team;
  • Logistical, organisational, and problem-solving skills;
  • Ability to work to deadlines; and
  • Ability to work with the National Executive to maximise the success of the tour and the health and wellbeing of participants

Both internal and external applicants are highly encouraged to apply.


How to apply: 

Applications should be submitted via the form embedded below or via the following link https://unyouth.wufoo.com/forms/young-diplomats-tour-2021-convenor-mwrsugm1xvfgwj/

Given these unique circumstances, all applications will be considered for both Convenor and Deputy Convenor. Should you have a preference for one position over the other, kindly indicate this within your application. 

Applicants must: 

  • Be aged 18 years or older, but not older than 25 years of age, by February 2021;
  • Complete UN Youth facilitator accreditation by February 2021; and
  • Have current Senior First Aid, CPR qualifications, and Youth Mental Health First Aid at the time of the tour in May 2021.

Your application should include

  • Your name, age, gender and division (state/territory of residence); 
  • Your best phone number and email address;
  • Your WWCC number or local equivalent (if you have one) and Expiry Date;
  • A resume of relevant experience, not to exceed one A4 pages;
  • A statement addressing the core competencies and your reason for applying, not to exceed two A4 pages; and
  • A preliminary budget that includes possible costs for a delegate team of 20-25 people, including speaker fees, platform costs etc, to be complete from the template which can be downloaded here.

Applications for this position will close at 11:59pm AEDT on Monday, 25th of January 2021.


The positions will be appointed by UN Youth Australia’s Board of Directors.


Please direct any questions about the roles or the tours to Amber (Chief International Operations Officer) at cioo@unyouth.org.au.

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