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Executive Assistant – Youth Representative to the UN

Location: National
Closes: 31 October

Executive Assistant to the Australian Youth Representative to the United Nations

Applications are now open for the position of executive assistant to the Australian Youth Representative to the United Nations. 

The Executive Assistant will provide high-quality, trustworthy executive support to the Youth Representative. You will be responsible for the scheduling and calendar management of the Youth Representative, which will be especially important while they are on the Listening Tour. You will be expected to coordinate workflow for the Youth Representative. You will act as a key point of contact with internal and external stakeholders and ensure that the Youth Representative is aware of all key events and activities. You will also provide administrative support, such as data entry. 

Additionally, you will work with the Youth Representative Liaisons of each state and territory to ensure that all calendar entries are up-to-date. As the Youth Representative Liaisons are responsible for planning the Listening Tour in their state/territory, you will be required to maintain contact with them throughout the role. 

You may be required to work with the Chief Youth Representative during certain parts of the year, depending on their workload. 

What is the time commitment of the Executive Assistant role? 

The Executive Assistant will serve in a volunteer capacity and will not receive a stipend. The time commitment for the Executive Assistant is expected to be 5-10 hours per week; however, this role will require daily monitoring of emails, therefore will require consistency throughout the week. Outside of monitoring emails, there will be more flexibility around work, where there will be some weeks requiring more hours while others less.

Oversight and accountability 

The Executive Assistant is overseen directly by the Youth Representative and the Chief Youth Representative Officer; however, primarily the Youth Representative. There may be increased communication with the Chief Youth Representative Officer once the Listening Tour begins in early 2021. 

Please note: This is a role undertaken on a voluntary basis and positions will not be financially compensated for any hours spent volunteering for the organization.

 

The Executive Assistant will be responsible for: 

  • Email management, such as filtering and sorting emails into predetermined streams
  • Communication with internal and external stakeholders to organise meetings, events and activities through responding to emails
  • Calendar management and scheduling for the Youth Representative
  • Administrative management, such as streamlining and maintaining the Youth Representative google drive and basic data entry
  • Assistance in ad hoc tasks as necessary 

 

Additionally, the Executive Assistant is expected to demonstrate the following core competencies: 

  • Ability to work independently with minimal supervision
  • Excellent time management skills
  • Demonstrated relationship management skills
  • Strong verbal and written communication skills
  • Ability to communicate effectively and clearly
  • Demonstrated ability to work within a team
  • Proven planning and organisation skills
  • Capacity to coordinate workflow
  • Demonstrated experience with G suite and basic Excel
  • Possess critical forward-thinking skills 

 

Additional qualities that we’re looking for:

Someone who is enthusiastic and has a positive attitude. You will have a strong work ethic and enjoy administrative and organisational tasks. You will have a desire to work in a friendly and collaborative work environment. If you are external, you will have a strong willingness to learn about the organisation, especially about the Youth Representative Program. We are looking for people with people management and relationship development skills. Having experience as an executive assistant, administrative assistant or working in a data entry role is ideal but not required. 

About you 

  • You will be enthusiastic and have a positive attitude
  • You have a strong work ethic and enjoy administrative and organisational tasks
  • Desire to work in a friendly and collaborative work environment
  • Demonstrated ability to work within a team
  • You will have a strong willingness to learn including learning about the Youth Representative Program if you are external
  • People management and development skills will be extremely advantageous
  • Experience as an executive assistant, administrative assistant or in data entry is ideal but not required.
  • Strong written and verbal communication skills

Both internal and external applicants are highly encouraged to apply. 

 

About the Youth Representative Program

This is a unique opportunity to be part of the Youth Representative Program, run by UN Youth Australia, in partnership with the Department of Foreign Affairs and Trade. Each year, the Youth Representative leads an extensive, nationwide consultation tour to engage with and discover the issues that are most important to young Australians. Known as the ‘Listening Tour‘, this 6-month journey typically sees the Youth Representative travel to every State and Territory, engaging with young people in urban, regional, and rural areas. At the end of the tour, these ideas will be brought to the United Nations General Assembly where the Representative will advocate on behalf of Australia’s young people. 

With over 100,000 young people consulted across the program’s history, this opportunity provides the chance to get involved in the behind-the-scenes activities, crucial for the smooth operation of this unique and impactful program. 

All members must be under the age of 25 at the time of their appointment and eligible for Associate Membership of either a Division of UN Youth Australia or the national organisation. They must hold, or be eligible to hold, a Working With Children Check (WWCC) or state equivalent. 

 

How to apply: 

Applications should be submitted via the form below or via this link: https://unyouth.wufoo.com/forms/youth-rep-executive-assistant-application/

Your application should include: 

  • Your name, age and division (state/territory of residence) 
  • Your best phone number and email address 
  • Your WWCC number or local equivalent (if you have one) 
  • A resume of relevant experience, not to exceed two A4 pages
  • A statement addressing the core competencies and your reason for applying, not to exceed one A4 page.  

Applications for this position will close at 11:59pm AEDT on Saturday October 31st. 

Appointment 

The roles will be appointed by a selection panel consisting of the Youth Representative, the Chief Youth Representation Officer and another executive member. The successful candidate’s term will end on 31th December 2020, with the possibility to extend until 31th December 2021. Interviews and/ or supplementary assessment tasks may be undertaken as a part of the application process. 

Questions

Please direct any questions to the Chief Youth Representative Officer, Em Salmon, at cyro@unyouth.org.au.

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